Accounts Reports

This section of documentation is incomplete. Please contact Smart Support for assistance

Debtors

Select \Accounts \Reports \Debtors from the Main Menu.

Lists outstanding invoices, grouped by customer with customer totals. This is a useful report when phoning customers to speed up collections.

GST Report

Select \Accounts \Reports \GST Report

Lists and totals GST obligations for preparation of your GST return.

Smart now supports GST reporting on a cash basis, i.e. when payment is received. When running the GST report, choose 'Cash' as the accounting basis. This will list all payments received in the specified period. If a part payment is applied to an invoice, the GST due is calculated proportionally.

Invoice /Credits /Payments

Select \Accounts \Reports \Invoice /Credits /Payments from the Main Menu.

This report is similar to the Debtors report but provides additional selection criteria and shows only summary line for each invoice, payment, or credit.

Invoice Audit

Select \Accounts \Reports \Invoice Audit

Analyses invoice charges and shows net return.

If payments have been made to contractors using Contractor Invoice Reconciliation, the amounts paid are used as the basis of the cost calculation. If no such payments have been made, the calculated contractor payment (if any) is used. 

Key Performance Indicators

This report is currently under revision and may not be available at the present time.

Location Summary

Shows totals of new, suspended, and cancelled locations for a specified period. further details here .

Monthly Figures

Select \Accounts \Reports \Monthly Figures from the Main Menu.

This report shows monthly totals of Invoices, Payments, and Credits.

P & L Report

(Profit and Loss Report)

Select \Accounts \Reports \P&L Report from the Main Menu

Jobs which do not have a calculated contractor price or an actual contractor price (as recorded in contractor invoice reconciliation) by be excluded by checking the 'Exclude No Payment' box (not shown). This gives a clearer picture of profitability of jobs where a contractor price has been entered.

The actual contractor payment, if entered, is shown in the Paid column. If no actual payment has been entered but a Contractor Charge Listing has been printed, the amount shown on the Contractor Charge Listing is shown in the Paid column. Otherwise the contractor payment (if any) calculated by Smart is shown in the 'not paid' column.

Periodic Charge Summary

Select \Accounts \Reports \Periodic Summary

Shows totals for each GL Code or Service.

Periodics Preview

Select \Accounts \Reports \Periodics Preview

Lists Periodic Charges and/or Services which are due to generate in the specified date range so that you can check them before generation.

Response Action Summary

Select \Accounts \Reports \Response Action Summary

(Although it's still called the Response Action Summary, this report now includes any type of service.)

Lists jobs in a format which may be suitable to send to your customers.

Sales

Select \Accounts \Reports \Sales

Provides a sales analysis with various selection and subtotal options.

Jobs which do not have a calculated contractor price or an actual contractor price (as recorded in contractor invoice reconciliation) by be excluded by checking the 'Exclude No Payment' box (not shown). This gives a clearer picture of profitability of jobs where a contractor price has been entered.

The actual contractor payment, if entered, is shown, otherwise the contractor payment (if any) calculated by Smart is shown.

Sales by GL Code

Select \Accounts \Reports \Sales by GL Code

Lists sales (and optionally credits or payments) by GL Code, with total by GL Code.

Trial Balance

Select \Accounts \Reports \Trial Balance

Shows an analysis of outstanding debtors.

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